PLANNING AND BUDGETING DIVISION


Head of Department, Director: Packshard P. Mkongwa

Objective

To provide expertise and services in planning, budgeting and monitoring and evaluation.

Functions

This Division will perform the following functions:-

  • To coordinate preparations and implementations of Office plans and budgets;
  • To carry out monitoring and evaluation of the Office’s plans and budgets and prepare performance reports;
  • To carry out research, assessments and evaluation of ministerial plans and provide a basis for making informed decisions on the future direction of the Office;
  • To encourage and facilitate the provision of services by the Private Sector in the Office;
  • To coordinate preparations of Office contributions to the Budget Speech and Annual Economic Report;
  • To oversee performance contracting;
  • To institutionalise strategic planning; budget; and monitoring and evaluation skills in the Office;
  • To be a custodian and coordinator of Office statistics; and
  • To ensure that Office plans and budgets are integrated into the government budgeting process.

This Division will be led by a Director and will have two (2)   Sections as follows:-

  • Planning Section; and
  • Monitoring and Evaluation Section.

Planning Section

This Section will perform the following activities:-

  • Coordinate formulation, review, implementation and monitoring of Ministry’s policies; and ensure they are consistent with national policies, frameworks and strategies;
  • Review and advise on policy papers prepared by other ministries;
  • Carry out research and impact studies of Office policies and provide a basis for making informed decisions on the future direction of the Office; and
  • Compile implementation reports on Ruling Party Manifesto and Parliamentary Committee reports.
  • Coordinate formulation and preparation of the Office's medium term strategic plan, annual action plans and budgets;
  • Compile reports on Office's projects, programmes and Action Plans and Develop strategies for resource mobilization;
  • Prepare, monitor, evaluate and review the implementation of the Office’s Strategic Plans and Budget in liaison with the Ministry of Finance and Planning and President’s Office – Public Service Management and Good Governance;
  • Provide technical guidance and support for institutionalization of Strategic Planning and Budgeting process within the Office;
  • Prepare memorandum of understanding for projects and programs for international financing;
  • Coordinate the preparation of Office budget speech; and
  • Participate in analysis of outsourcing of non-core functions (Private Sector Participation).

This Section will be led by an Assistant Director.

Monitoring and Evaluation Section

This Section will perform the following activities:-

  • Monitor and evaluate implementation of the Office's Annual Plans and Medium Term Strategic Plan;
  • Oversee performance Contracting;
  • Prepare periodic performance reports on the implementation of the Office’s plans and programmes;
  • Collect, study and analyse statistics needed in the formulation and implementation of policies, plans and budgetary proposals;
  • Provide inputs in preparation of plans, programs and budgetary activities in the Office including establishment of performance targets and indicators;
  • Provide technical advice including institutionalization of M&E process;
  • Undertake research and evaluation studies of plans, projects and programs undertaken by the Office;
  • Undertake service delivery surveys to collect stakeholders/ clients views on services rendered and advise management accordingly;
  • Coordinate mid-year and annual performance reviews;
  • Coordinate collection, analysis, interpretation and presentation of Office data and statistics; and
  • Monitor performance of Institutions under the Office.

This Section will be led by an Assistant Director.